Administrative Assistant (Grade 4)

  • Wales, United Kingdom
  • Rhondda Cynon Taf County Borough Council
  • Full-Time
  • On-Site
  • 13-13 GBP / Hour
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Job Description:

Administrative Assistant (Grade 4)

Mail, Print and Records Management Officer
Temporary Contract

Job Details

Client: Rhondda Cynon Taf County Borough Council

Hours: 37 hours per week

Working Pattern: Monday to Friday
Working Hours: 08:30 – 17:00

Start Date: 29 March 2026
End Date: 29 May 2026

Location

Office Base:
Ty Elai
Tony Pandy
Rhondda Cynon Taf
CF40 1NY

Pay & Package

PAYE Rate: £13.26 per hour

Job Overview

Rhondda Cynon Taf Council is seeking an Administrative Assistant to support the Print, Mail and Records Management functions within the Business Support Unit.

The role will involve operating print and scanning equipment, managing incoming and outgoing mail, supporting records management processes and providing administrative support across the service. You will ensure services are delivered efficiently while maintaining high standards of confidentiality, data protection and customer service.

Key Responsibilities

  • Operate digital print, photocopying and document scanning equipment

  • Provide quality assurance of printed materials ensuring compliance with client specifications

  • Support the quote process for print jobs ensuring accurate cost recovery

  • Manage document storage, retrieval and records management processes

  • Handle document collection, delivery and traceability across the organisation

  • Provide scan-on-demand and bulk document scanning services

  • Maintain document cataloguing, indexing and archiving processes

  • Ensure secure handling and disposal of confidential documentation

  • Sort, scan and distribute incoming mail and dispatch outgoing mail

  • Support general administrative tasks within the Business Support Unit

  • Drive council vehicles when collecting or delivering documents

Essential Experience & Skills

  • Good knowledge of Microsoft Office applications (Word, Excel)

  • Experience working as part of a team to achieve service objectives

  • Strong organisational and administrative skills

  • Attention to detail when handling documentation and records

  • Ability to manage confidential information appropriately

  • Good communication and customer service skills

Desirable

  • Experience working in print, records management or mail room services

  • Welsh language skills (Level 1 desirable)

Special Requirements

  • Full UK driving licence required for document collection and delivery duties

Reporting To

Business Support Manager

Disclaimer

On applying for this vacancy, you agree that your personal details will be passed onto our client for their consideration of your suitability for the role.

I acknowledge that it is my responsibility to notify Fix Space Recruitment Limited of any hirer who I do not want my details to be passed onto.

Job Reference: RQ1702017